Linda : Answers to your questions here
Public vs private vs password protected.
Tech Capability : We can assign viewing privledges by content : Menus/Pages/Posts/Categories and more. Currently non-public : Admin menus : ASM and Committee menus (entire bottom menu)
Prefer that boys all are private
Scout names (first name, last initial I think is OK) but we would need 100% parental consensus. If not 100% consensus, we should group all Scout Sensitive pages together and block from Visitor view
Discussion re: which sections ASSIGNED TO which security
At this point in time, levels of membership:
- Visitor (any site visitor)
- Member (general parent or scout access)
- Troop Admin (ASM and Comm Members)
My thoughts – in general
MEMBER ACCESS REQUIRED
- Scout lastnames
- Outings sign up page
- Scout and member contact info
- more ??
Members log on vs password
There may be cases where we want both, but usually the MEMBERS ONLY restriction should suffice. Password protection is used to ALLOW access to specific pages if they have the password. The registration page is an example of this. We need to allow public access to the registration page, but not allow visitor to sign up unless they have been given the password.
SAFEST WAY is to limit access completely by ONLY allowing web admin to register new members.
Items to consider in top menu are Events and Adult Leader lists (if provided)
Sounds good to me
Scout menu: patrol bulletins, COH and Eagle items… Patrol roster?
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Is there a mechanism that I can send an email to an specific individual via the website?
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Should entire Scout Menu be hidden from public.
I don’t believe that we need to be that drastic. Most of the info is Scout generic. The Troop 718 unique info allows visitors to have a better idea of who we are and how we operate as a troop
How do we keep public from logging on as a member or signing up for events?
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Calendar and event templates – decide best option. – Dave recommended a calendar plug-in to customize by event.
This is not an easy thing to decide. I was trying to avoid double-entry as much as possible, but currently if we decide to stick with Eventbrite and Google Calendar some double entry is necessary. This might not be a big issue, as we can make calendar update/synchronization part of the Troop Webmaster’s core responsibilities think “scout-led Troop”. The other complexity, is that I envisioned that information about outings would mainly be communicated via new posts which would go out via email to all website subscribers vs. the current direct email method.
I will research if it is feasible to send invitations directly from Eventbrite or if we can use GoogleGroups as a viable one-to-many email sending solution.
Is there a method for members to self enter their contact info to create a member roster – i.e. database format with prompts for name, address, email address, phone, other (to enter Scout name)
I believe that this is possible, I’m looking into best way to do this
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